ARTICLE I – GENERAL
Section A. The name of the club shall be All About Art
Section B. The purpose of this organization is to create an inviting and supportive environment that encourages artistic development for people of all abilities who share a love of art through education and opportunities to explore and grow.
Section C. These By-Laws willfully comply with the Community Association's (hereafter referred to as "Association") Governing Documents ("Documents"), and Chartered Club Rules and Procedures ("Rules"). In the event of a conflict between these By-Laws and the Documents, or Rules, the Documents or Rules shall prevail.
Section D. This Organization shall be operated as a Non-Profit Homeowners Association, in accordance with applicable statutes and the Association's Documents.
Section E. Sub-groups, i.e., special interest groups, music interest groups, chapters may be formed as needed. See Procedures for Chapter Application 2.2.
ARTICLE II – MEMBERSHIP
Section A. Membership shall be open to all Association members in good standing without discrimination as to race, religion, age, gender, color, ethnic culture, or national heritage. Members shall be required to present their Activity Card or member number when joining the club and at each membership renewal.
Section B. There shall be no precondition for membership, other than that every member must submit a valid CAM number. If a particular skill is required, the club will provide instructions to prospective members to the best of its ability. Members shall not be required to join any national, state, or regionally affiliated organization.
Section C. Guest privileges. Guests may be either non-member residents or non-resident guests. Guests may attend a maximum of three meetings per year as a non-member. Thereafter, a resident shall be required to become a dues-paying member. Non-resident guests are permitted to visit three times per year. Non-resident guests can’t become members of the club.
Section D. Dues/renewal dues shall be paid annually for the calendar year, January 1 through December 31, and are determined by the executive board. Any increase in dues shall be approved by the general membership. Club membership is required to be renewed annually.
ARTICLE Ill – OFFICERS
Section A. The Executive Board is the governing body of the club. It shall consist of (as a Minimum) President, Vice President, Secretary, and Treasurer. There are also four Members at Large. The President assigns the roles and responsibilities to the Members at Large. At the discretion of the Board and in coordination with the Nominating Committee, the positions of President, Vice President, Secretary, and Treasurer may be divided into Co-Positions with shared responsibilities.
The Immediate Past President can be a Special Advisor to the President with no voting privileges. This appointment will be as an Administrator on the Board of Directors. If the Immediate Past President decides not to continue as a Special Advisor at any time, the President may appoint any member in good standing to fill the vacancy with the approval of the Board. This appointment will be as a Member-at-Large and sit with the Executive Board, but with no voting privileges.
Any one member may not hold more than one position on the Executive Board. No two members of the same household may serve on the same executive board.
Section B. The Executive Board Members shall be elected by a vote of the general membership, shall serve without compensation, and shall be considered the governing body of the Club. The newly elected officers (or appointed officers, in case of a vacancy), shall attest that they have read and understand and will abide by the club's by-laws, the Association's Chartered Club Rules and Procedures, and the Schedule of Fees and Community Rules. They do this by signing the New Club Officer's form CC 50 and forwarding it to Lifestyle Services annually by December 1st.
Section C. Terms of Office and Responsibilities
Each officer shall serve a term of two (2) years, including the President, Vice President, Secretary, Treasurer, and the Members at Large, and they are limited to two consecutive terms.
Responsibilities. The President shall preside at all meetings and consult with other officers of the organization and/or the membership on all matters of concern to the organization.
The Vice President shall preside at meetings in the case of the President being absent and assist the President and the club whenever necessary.
The Secretary shall record minutes of all executive board meetings and formal meetings of the club's general membership.
The Treasurer shall keep all records of financial transactions and assets, collect dues, keep an up-to-date membership list to include the Cam Numbers, and maintain the club's checking account.
The officers shall each have such powers and duties as generally pertain to their respective offices.
Section D. Nomination and Election Procedures
All members of the Executive Board will be elected by the club's general membership, present or electronically.
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A Nominating Committee consisting of no less than three members shall be appointed by the President and/or the Executive Board at the 3rd quarter meeting each year. The Nominating Committee shall present the proposed slate of officers at the 4th quarter meeting and by email. Nominations may be made from the floor following the report of the Nominating Committee.
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Officers shall be elected by a 10% vote of the membership. Voting may be done by a show of hands if uncontested, electronically, or by secret ballot if more than one member is running for the same office.
Section E. Executive Board Meeting Quorum Procedures. The Executive Board shall hold regular meetings at the discretion of any member of the board. A quorum shall consist of 51% of the Executive Board Members.
Section F. Executive Board Meeting Voting Procedures. Voting shall be by majority agreement.
Section G. Vacancies of Officers. Interim appointments shall be made by the Executive Board to fill unexpired terms of office if an office becomes vacant.
Section H. Officers (Recall). Written notice of a proposed recall shall be given to members at least two weeks before any meeting called for such a purpose. An officer shall be removed from office by a 10% vote of the membership present at such a meeting. The vote shall be by secret ballot.
Section I. All Executive Board members, upon retiring from office, shall deliver all records, room reservations, historical information, and other property belonging to the club to their successor.
ARTICLE IV - MEMBERSHIP MEETINGS
Section A. Types and Frequencies of Meetings. General membership meetings shall be held quarterly. Special meetings may be called by the Executive Board. All meetings require either written or electronic notice to all members at least two weeks before the meeting. An agenda is required to be sent at least one week before the meeting.
Section B. Procedures not covered by these by-laws shall be governed by Robert's Rules of Order. See Appendix C in the CCR&Ps, Parliamentary Procedures.
Section C. Quorum. A quorum at a regular or special meeting shall consist of a minimum of 10% of the club's members at that time.
Section D. Voting procedures, unless otherwise stated in these by-laws, a majority vote by show of hands shall be considered the will of the club.
Section E. Intervention Procedure
If the Executive Board cannot resolve problems within the board members of the club, then a CC130 shall be sent to Lifestyle Services via email. If an issue arises with the club membership, the club member should bring the issue to the club's Executive Board. If a problem arises with a member in a subgroup, it should be dealt with within the subgroup. If it cannot be dealt with within the subgroup, it shall come to the club's Executive Board.
ARTICLE V – FINANCIAL
Section A. Financial records shall be maintained for a period of seven (7) years. These records shall remain with the current treasurer.
Section B. Dual signatures are required on all checks over $500. Electronic payments require two signatures on invoices. All expenditures shall be paid from the club's checking account, regardless of the amount. The purchasing of all equipment and furniture over five hundred dollars ($500.00), which is intended to become a permanent asset of the Community Association, must be reviewed and approved by Lifestyles.
All activities that involve financial transactions shall operate within the budget, which shall be approved annually by the general membership. Non-budgeted *expenditures of up to $300 per transaction shall be approved by the Treasurer. Expenditures over $300 shall be approved by the general membership.
Section C. If any financial transactions take place within the club, the records must be certified on an annual basis by an individual(s) other than those elected to the executive board or their immediate family. The results of the certification (i.e., Form CC 90) shall be presented to the general membership and duly recorded in the applicable minutes of the meeting at which presented. If there are special interest or music interest groups, their CC90 must be consolidated into the CC90 of the chartered club.
Section D. Responsibility for cash and inventory control shall be designated to an officer by the Executive Board. The financial records shall include:
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A record of all money collected and deposited into the club's checking account.
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An annual membership list (Form CC 20)
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An annual inventory of all equipment and furniture (Form CC 95).
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An annual financial report based on a calendar year (Form CC 90). This report shall be submitted to the Lifestyle Services and made available to the general membership.
ARTICLE VI – COMMITTEES
Section A. Standing committees and ad hoc committees shall be created as the executive board deems necessary to promote the objectives of the club.
Section B. Committee chairpersons may be appointed by the President or the Executive Board
ARTICLE VII - BY-LAW REVISIONS
Section A. Notice requirement and procedure. Proposed bylaw changes shall be approved by the Executive Board and submitted to the Lifestyle Services for preliminary approval prior to their submission to the general membership for its approval. Club members shall be notified in writing of any meeting to amend the by-laws; such notice shall be a minimum of two weeks before that meeting.
Section B. To revise the by-laws of this club requires a majority vote of the membership present or electronically at a meeting duly called for such a purpose, a quorum being present, and required notice being given. A completely revised copy of the bylaws will be presented to the club members, and upon a majority vote by the membership, will be forwarded to the Lifestyle Director for final approval.
ARTICLE VIII - DISSOLUTION
Prior to club dissolution, and after all debts are satisfied, all property and assets under the club’s control shall be documented and physically relinquished to the Community Association through the Lifestyle Services Department.
__________________________________ ___________________________________
Name Name
__________________________________ __________________________________
Signature of President of the Art Club Signature of Director of Lifestyles Services
For The Community Association
__________________________________ __________________________________
Date Date
Form CC30 (Rev. 2.17.2025)